Administrative Assistant

We are seeking a detail-oriented and highly organized Administrative Assistant to join our team and provide essential support to our office operations. The successful candidate will play a key role in ensuring the smooth day-to-day functioning of our office and assisting various departments with administrative tasks. This is an in-office, part-time position with full-time potential.

Office Management:

• Greet and assist clients and visitors in a friendly and professional manner.
• Manage office supplies and inventory, ensuring stock levels are maintained.
• Maintain a neat and tidy office.
• Coordinate office maintenance and repairs as needed.

Scheduling and Calendar Management:

• Schedule appointments, meetings, and conference rooms.
• Maintain and update executive calendars.
• Coordinate travel arrangements and accommodations for team members as required.
• Plan and execute in-office and offsite events

Communication and Correspondence:

• Answer and direct incoming phone calls and emails.
• Draft, proofread, and edit documents, memos, and reports.
• Handle incoming and outgoing mail and packages.

Data Entry and Record Keeping:

• Maintain accurate and organized filing systems.
• Enter data into spreadsheets, databases, websites, and other digital tools.
• Assist in the preparation and organization of important documents and reports.

Meeting Support:

• Prepare meeting agendas, materials, and presentations.
• Record meeting minutes and distribute them to relevant parties.
• Ensure meeting rooms are set up and equipped with necessary resources.

Assist with Administrative Tasks:

• Assist various departments with administrative tasks, including photocopying, scanning, and filing.
• Handle special projects and tasks as assigned by management.

• Proficiency in office software, including MS Office (Word, Excel, PowerPoint, Outlook), Google Drive, etc.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Attention to detail and the ability to maintain confidentiality.
• Strong problem-solving and multitasking abilities.
• Ability to work independently and as part of a team.

Proven experience as an Administrative Assistant or in a similar role.